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Executive Assistant

Company: Weave
Location: Lehi
Posted on: May 15, 2022

Job Description:

Job DescriptionWeave is the all-in-one customer communication and engagement platform for small business. The first Utah company to join Y Combinator, Weave has set the bar for Utah startup achievement & work culture. In the past year, Weave has been included in the Forbes Cloud 100, Inc. 5000 fastest-growing companies in America, and Glassdoor Best Places to Work. At the core of Weave's growth are our people. We are passionate about providing an amazing workplace for accomplished people who demonstrate our core values: Stay Hungry, Care More, Think Creatively, Do the Right Thing, and the Customer is Everything. Don't believe us? Check out why our employees, their families, and our 20,000+ customers love Weave visit our website or head to our Instagram page @workatweave to see what our employees are up to.What You Will Love About Us

  • Competitive Medical, Dental, & Vision Insurance plans
  • HSA that includes company contributions
  • Flexible PTO and work schedules
  • 401k with company match
  • Employee stock purchase plan
  • Mental health benefits for the whole family
  • Maternity & paternity leave + new baby bonuses
  • Brand new building with an onsite gym + salon
  • Anniversary gifts
  • Company holiday and summer eventsThe Office and Outreach team is the hub of the Weave wheel. We are true team players who put people first. Our teams are flexible, collaborative and willing to do what it takes to get the job done....all while having fun and welcoming new challenges. You will have the opportunity to work with our highest level executives by performing diverse administrative tasks and strategically partnering with our leaders. As an Executive Assistant, you will display executive presence while demonstrate resourcefulness, timeliness and integrity. The ideal candidate must be able to work in a fast-paced environment while having the ability to display good judgement. This is a full-time position working in of our Lehi office 5 days a week, Monday - Friday. Some flexibility may be available. What You Will Own
    • Supporting 2+ executives and managing a large amount of tasks set forth by the assigned executives on a daily basis
    • Coordinate difficult schedules, adapt to various competing demands, prioritize multiple projects and handle conflicting needs
    • Apply sound judgment while driving recommendations and solutions in sometimes high-pressure situations
    • Attend various meetings, prepare and distribute minutes and follow through with action items
    • Manage calendars, coordinate travel, produce reports, presentations, and run errands as needed
    • Plan and execute all department events, and company/holiday parties
    • Coordinating and help design company swag
    • Partner with dynamic administrative team with a high degree of support and collaboration
    • Prepare, review, edit reports, budgets, correspondences, etc.
    • Handle confidential information with exceptional judgment and discretion
    • Managing email correspondence and calendar
    • Meeting prep and coordination, ensuring meetings run effective
    • Facilitate board meetings and board correspondences
    • Prepare minutes and track action items from meetings What You Will Need to Accomplish the Job
      • Minimum of 3+ years executive assistant experience supporting 2 or more executives
      • Must have a strong service-oriented attitude and excellent interpersonal skills
      • Reliable and accessible: superior response time, attention-to-detail, and consistent follow-up
      • Welcome new challenges and come to work happy and positive every day
      • Demonstrate a high level of autonomy while staying efficient in a highly pressured fast-paced environment
      • Capacity to navigate ambiguity and stressful situations with poise and confidence
      • Exceptional organizational and time management skills
      • Ability to exercise a high degree of tact, diplomacy, and discretion with sensitive matters
      • Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
      • Proficiency in Google Workspace: Excel, Word, Pages, Keynote and email
      • Must be able to sit or stand for long periods of time
      • Ability to lift 25-30 pounds on occasionWhat Will Make Us Love You
        • Bachelor's degree Weave is an equal opportunity employer that is committed to diversity and inclusion. We welcome anyone who is hungry to learn, problem-solve and progress regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or other applicable legally protected characteristics. If you have a disability or special need that requires accommodation, please let us know.

Keywords: Weave, Lehi , Executive Assistant, Other , Lehi, Utah

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