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Human Resources Coordinator

Company: Costa Vida
Location: Lehi
Posted on: May 3, 2021

Job Description:

Costa Vida is seeking a Human Resources Coordinator who will be involved in the daily onboarding and offboarding of team members along with the administration of existing risk management programs including workers' compensation, liability, fleet services, and safety programs. This position will foster positive relationships with vendors, contractors, and everyone involved in the scope of risk management. The Human Resources & Risk Coordinator will seek ways to improve processes and provide support to the HR department. This position may assist with other administrative duties such as VOE's, ad hoc tasks, etc.

This position has full-time availability and makes $17.00 per hour. Full-time positions have benefits including medical, HSA, dental, vision, life insurance, Open PTO, and a 401(k)-matching plan. This position will be working at Costa Vida's Lehi, Utah corporate office. If you are looking for a fun, fast-paced, and team-centered environment, apply today!

REPORTS TO: Human Resources Director


Responsible for onboarding and offboarding employees

  • Completes all daily onboarding of all store locations and emails new hire employee number to associated restaurants.
  • Enters new hire and termination information into all onboarding systems including Synergy Suite.
  • Communicates and assists General Managers with newly hired and rehired Team Members.
  • Processes all terminations and updates all systems accurately.
  • Ensures I9 information is uploaded and runs the information through E-Verify.
  • Assists in training of General Managers on all Onboarding systems including Applicant Pro, iSolved, and Synergy Suite systems.

Assists in workers' compensation and insurance claims

  • Submits injury reports when they are received. Conducts investigations by contacting general managers to discuss all details regarding the injury.
  • Submits guest incident forms to insurance to ensure they are aware and actively involved in the process.
  • Organizes each injury into its own folder so it is easily accessible. Attaches each claim adjuster's contact information to its respective claim.
  • Documents all injuries to analyze data for trends. Communicates with WCF insurance representatives to discuss potential ideas to reduce the number of claims.
  • Communicates with insurance adjusters to ensure all claims are being closed promptly. Investigates claims that have open for an extended period.
  • Ensures all necessary renewal information is gathered and that all renewal forms are accurately filled out.
  • Organizes all franchisee Certificates of Insurance (COI) into their respective folders. Notifies franchisee of any expiring COIs.

Assists in the management of Costa Vida's fleet program and driver schedule.

  • Updates all fleet information once every quarter. Ensures all company vehicles are being maintained and taken in by assigned drivers when necessary.
  • Informs our carrier of any new vehicles that purchases to confirm they are covered.
  • Submits vehicle insurance claims to the carrier when an accident occurs.
  • Update driver schedules frequently to ensure all Costa Vida drivers are documented. Sends an updated document to insurance to note any changes.
  • Distributes and collects all driver policies. Organizes these within SharePoint.

Assists in the overall safety of Team Members and Guests

  • Attends online safety seminars.
  • Documents all store risk potentials and works with the necessary department to eliminate these risks. Notifies the department frequently until it is resolved.
  • Creates safety documents and introduces them to the team.
  • Works to create safety policies within the workplace.


  • 0-2 years experience in Human Resources and/or Public Health/Risk Management or comparable position.
  • Knowledge of onboarding/offboarding, real property-casualty, vehicle, life, health, workers' compensation, long-term disability, and all related insurable risks


If you are ready to build valuable relationships with a work-family worth bragging about, please fill out our initial 3-minute, mobile-friendly application. We look forward to meeting you!


Keywords: Costa Vida, Lehi , Human Resources Coordinator, Other , Lehi, Utah

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