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Admin Assistant/Secretary I

Company: APN Software Services Inc.
Location: Lehi
Posted on: March 20, 2020

Job Description:

Job Description: Order and stock standardized list of office supplies; assist in directing requesters to online requisition in Self Service Applications for purchasing office supplies. Order and stock internal mailroom supplies (e.g. shipping supplies, stationery, copy paper, toner, etc.). Maintain adequate supply of copy paper, toner and stationery in all copier rooms. Maintain and arrange for service on office equipment. Set up for events and reconfigure conference rooms. Assist in stocking kitchen with appropriate paper products and beverages where appropriate. Assist with checkout of portable equipment. Work with field technical support personnel to ensure operational effectiveness of AV equipment up to and including repairs, upgrades, and maintenance agreements. Assist in planning for and execution of office moves. Comfortable with reaching and bending, able to stand for long periods of time. Ability to lift delivery pallets, boxes of copier paper, move conference tables and furniture. Complete work orders as assigned in a timely fashion, including the initiation and execution of work orders within internal ticket system. Perform light maintenance and cleaning duties throughout facility (e.g. occasional trash disposal and compacting; cleaning of office equipment, furniture, breakrooms, and conference rooms). Comfortable with hand tools.Mail services Sort and distribute all incoming mail and deliveries, including preparing and sending mail and deliveries. Prepare and send all outgoing mail. Prepare all shipments by specified pickup time. Notify recipients of deliveries upon receipt. Verify mail and/or packages being shipped are not personal items. Verify receipt of all deliveries prior to signing vendor delivery tickets/logs. Maintain accurate mail distribution records; package recipients need to sign for deliveries. Understand and maintain international shipping documentation, forms. Secure all deliveries as required. Maintain a neat and orderly mailroom and copy areas. Maintain adequate inventory of approved general office supplies including supplies for office equipment. Complete point of sale transactions for onsite company store. Maintain store inventory and coordinate merchandise replenishment.Reporting Maintain adequate records and logs as defined by manager. Maintain accurate mail distribution records; package recipients need to sign for deliveries and all deliveries should be recorded.Purchasing As directed by manager, obtain vendor price quotes, prepare purchase requisitions with accompanying justification via web, obtain vendor statements of work, arrange for new vendor setup and route requests to appropriate management level for approval

Keywords: APN Software Services Inc., Lehi , Admin Assistant/Secretary I, Administration, Clerical , Lehi, Utah

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